September 2025 monthly biz meeting notes
9-3-25
Pablo starts the meeting
Reads Unity Declaration
Reads rules
Lets fill some service positions
GSR Report:
John M2.0: I don’t have anything to report
Pablo: Intergroup Rep REport, Jesse?
I think the all groups barbecue is happening this saturday
Treasurer
Steven: All is good, there’s $290.60 in the account, jordan i have to send you 40 for literature, we are within prudent reserve, we had to spend a boatload of money on supplies and chips but it was budgeted and we are all good
Literature,
Jordan: Not much to report, sent the invoice to steven, all good.
Secretary checkins:
Evan C Monday: The nights going well, we need a secretary for it.
Tuesday Brian: Everythings good on tuesday, nicholas is wonderful, Georgia is a wonderful lit lady.
I was going to make one suggestion, can we have tuesday turn into a topic meeting instead of speaker meeting?
Pablo: I’ll table that
Thursday Natalie: speaking for Cora Its copacetic
Friday Austin: Its going good, its alot chiller now that we are closing the chat during the speaker.
Saturday Galen Natalie, we will need to fill a cohost position
Sunday Azrael Can’t talk Sundays good, time for sleep
Pablo: We’ll now start with elections. Any volunteers for Monday Secretary?
Evan C I can volunteer to take over the secretary position monday nights
Brian seconds.
Pablo: Anybody Else? DONE. Evan C new secretary. Thank you Evan you are awesome.
Pablo: Now we need a volunteer for cohost on Monday.
Natalie volunteers to cohost Monday, Brian Seconds.
Pablo: Monday is now booked up.
Moving on to Wednesday, we have an open secretary position.
Brian: I nominate the other Evan.
Evan: I have 5 months, and also NO
Austin: I nominate JC If he’s available
JC: My only reservation is looking for speakers, but i could be a cohost.
David: JC knows I’ll help him.
Pablo: We have people who are willing to help speakers.
JC: I’ve struggled to find speakers in the past, so if i don’t have to do that I’ll take the service.
Natalie: I nominate Yesenia
Kristen: I second
Pablo: Guys can we please raise your hand before unmuting. I’m going to not allow people unmute.
Yesenia are you available for wednesday secretary?
No Response.
Steven: I nominate Alice
Alice are you available for wednesday secretary
JC are you willing to fill in until our next business meeting, we will help you get speakers?
JC: Absolutely I will.
Jordan has offered to give up wednesday literature rep.
Steven: I nominate Ragini.
Pablo: Ragini are you there?
Any volunteers or nominations for Wednesday literature rep?
Jordan chats: I can Keep it.
Pablo: Thanks Jordan.
Pablo: Saturday Cohost any volunteers or nominations? (Reads requirements)
Brian offers to cohost saturday nights
Steven Nominates other Evan with 5months.
Evan agrees
Brian seconds someone thirds.
Pablo: Right on congratulations Evan you’ll be the cohost Saturday nights. I’ll get you squared away with the team.
Okay, where the hell am I.
Fellowship Coordinator. It’s a special position where we coordinate a game night, or open mic, something fun with the group, it has a budget of $40 a month.
Natalie: I nominate Steven
Steven S: NO
Pablo: If there’s no volunteers
Steven S: Point of order we should change the script re raising hands in business meeting. Anyway didn’t we say something like we should have a volunteer EVERY MONTH to do fellowship coordinator.
Pablo: Let’s table it, and if someone feels like having a fun night i don’t think the group would mind, it would just be unofficial.
Alternate GSR: Going once going twice, table it
Pablo: Safety Chair?
Steven Nominates Neil
Neil agrees!
Nicholas Seconds
Congratulations Neil you are the group’s new safety chair.
Cool, thanks Neil.
That closes it out for general elections.
BGD: Maybe I’m misquoting, but is John M2 our alternate GSR, or THE GSR, and do we need the GSR?
Pablo: John M2 is our GSR. He is willing to give it up, so for those interested in GSR let me know. We can possibly do an election next time.
Natalie: Just to clarify, am i allowed to interim fellowship coordinator for September?
Steven Nominates Natalie
Brian Seconds
Pablo: Congratulations Natalie you are interim fellowship coordinator for September.
Pablo: Housekeeping Motions:
First one is group discussion on order of raising hands.
Second one is a script update about how the parking lot is unmoderated, take what you want and leave the rest.
LETS TALK ABOUT ORDER OF HANDS FOR SHARES
Typically, it was, hey speaker, do you want to pick, or should i pick for you? Then it defaulted to Order of hands raised. But the speaker could switch it up.
Steven: I liked the other night when the speaker said, let’s make it a tag meeting! People talked who don’t always talk. I’m still on the team of speakers choice, secretaries discretion, but if we need a rule, i like tag meeting.
Neil B: Tribal knowledge guy here. The old late show used to be speaker chose hands. When we moved to zoom, it went back and forth to secretaries and speakers. I move that we strongly encourage speakers to choose hands, otherwise speakers discretion. I don’t want the first person to raise hand to always.
Jordan: I don’t think we should require the secretary to choose hands in order, if we are allowing the speaker to choose whoever they want. There’s already enough rules.
Evan C: I agree with steven. Speakers first choice, or defer to the host and their preference.
Natalie: It throws people off when people choose as a free for all. If we’re going to do it that way, then the secretary should announce that they are choosing at random. The secretary should mention what procedure they are doing that night.
BGD: So, the thing about the other night that i really liked, was that the method of choosing tag team, was at random, it was by surprise. But, the secretary retained the power to have a final say no matter what. I really liked that. The pitfall with tag team meetings is they can devolve into only the in-crowd and only people they know. It’s good if the secretary retains the power to choose. It prevents gaming of the system. One of the problems is people raising their hands before the sharing part of the meeting. Anything that throws the monkey wrench into that is good. We should leave it up the speaker, and maybe tag team is a good version of that.
Madison: This was brought up at least 5 months ago. I was one of those people who shared a lot before, then it started getting random. It became personalities instead of principles. tradition12 and tradition 2 where the secretary became governors. How to we prevent that from happening again.
Francis: makes amends to the group
JC: A suggestion – i’ve been in groups where the people chosen is randomized using a wheel, or a lot of numbers…
Natalie K (Sep 2, 2025, 11:45 PM)
Motion: That it be added into the script to offer to allow the speaker to choose at their own discretion. If they decline, the script will read “hands will be called (in order) or (at random)” (secretary’s choice).
Voting on the motion:
In favor:
11 Votes yes
Opposed:
None
Abstentions:
2
Minority opinion: Madison: I don’t care either way. We’ve talked this to death. it took us 5 months to get here. I don’t care either way.
Motion passes
Pablo: Now on to the parking lot script.
BDG: I Think this should be saved for the next business meeting. It is more than a 5 minute discussion.
Evan: Creating a moderated space in fellowship is untenable. The only alternative is that the host leaves and we shut it down.
Steven: Any discussion of changing the script should come after we decide to have the parking lot unmoderated.
We should let people rename themselves if they need to. It’s easier.
Natalie: We should have a saftety committee.
BDG: I Move we allow people to rename themselves.
Steven: I second with a friendly amendment that the secretary can turn it off if a bomber shows up.
VOTING
IN Favor:
13 Yes
Opposed:
NONE
MOTION PASSES!!
Pablo: Good job folks.
New Business:
Steven: I would like the group to discuss adding a line to the script that says “If you have shared recently, consider giving others a chance to share first”
BGD: Group inventory. We have chosen a fascilitator, PennY pennington. I’d like to have permission from the group to set the time for group inventory.
Natalie: Did we agree on a day that was before our next business meeting? Can we vote between two options? Is it just up to him to do that?
BGD: The last time the business meeting discussed we said three weeks after labor day. We haven’t chosen a specific date. It was my understanding that the subcommittee was gonna choose the date. ………………….Should we have an ad hoc business meeting to choose the date of the group inventory
Speaking announcments.
If there’s nothing else let’s close the meeting with the responsibility statement.
Meeting closes.
August 2025 monthly biz meeting notes (part 2 ad hoc Aug 19 2025)
Pablo drops in the suggested agenda into the chat.
Pablo: We work together to solve. Reads the introduction and unity declaration, and rules.
This is an ad hoc business meeting. Our focus is tackling old business. I’ll start with housekeeping. A reminder to all hosts to pay active attention to the Chat, and delete messages that violate the safety card. We will discuss deleting messages later.
Reminders to all hosts/cohosts to
paying active attention to the chat and deleting messages timely that violate the safety card
not posting messages to the chat themselves that violate safety card
utilizing direct messages and contacting asap hosts/business chair/safety chair if they have concerns about how the meeting is being run.
Open for discussion for 3-5 minutes.
Steven S: Secretary discretion. Anything that is criticism of other members, argumentative, can it immediately. Anything that will rile people up, just get rid of it immediately. If people start popping off in the chat, just delete it. Turn off the chat if it starts getting out of hand.
Nicholas: I think that we should add a short thing to what’s posted about the safety link, reminding people that they are monitoring the chat so that people aren’t surprised when things disappear from the chat.
Nicholas posts an example in the chat:
“The secretary and co hosts are trusted servants who have volunteered their time to keep the meeting orderly and civil. Please keep this in mind, including when using the chat. And remember that in moderating the meeting the hosts, are necessarily reacting quickly and in real time so please understand that it’s nothing personal, it’s just business.”
Elein: The problem is that the deleter is deleting right and left, and is going to town with the deletes, and the problem with that is that the deletes remove any trace of what was said, and what was deleted. The other day a lot of texts were deleted that didn’t match the safety code. We need to make sure we have a way to put a lid on it when we need to. Our trusted servants are TRUSTED, sometimes they go off and we need to deal with that.
David BGD: Here’s the deal. We have a tradition of some humorous back and forth in the chat, and that has contributed to some positive effects of the meeting. It’s part of our ethos. I’d like to see us take some care in allowing that to happen so it doesn’t get stamped out completely. But the secretaries and chair need to be able to keep an eye on the vitriol and ad hominem attacks. Keeping a loose hand on it might be ok. Each of us is a a different person, and it’s going to be individually applied somewhat. We’re picking weeds not killing all the flowers.
Natalie: I just wanted to respond to what Elien said about what if there is a lot of deleting happening causing chaos…the motion i wanted to work on was a specific motion to close the chat during and possibley before the speaker. If the host has to delete more than 3 messages, the chat is going off, and it needs to be closed specifically while the speaker is speaking, but not only when the speaker is speaking. Let’s say the speaker stops speaking and the chat goes off. If a certain secretary or cohost is being too free wheeled with deleting chats, thats something to be discussed at the business meeting.
Pablo posts motion:
motion: closing the chat when the speaker is sharing OR after 3 messages violating safety card have had to be deleted, whichever comes first.
Elein: If the message is definitely violating the safety card it can be deleted its just when the message doesn’t violate it can be a problem. I don’t think 3 is a magic number. if one person has their comment deleted out of turn that is a problem and here we are.
Michelle N: I just feel like since the beginning of zoom the chat has always been out hand and i’ve been irritated with it. currently it’s up to whoever is deleting the messages. I’ve seen things deleted and other things left in that are offensive. The way i understand it is if you are experiencing harassment you bring it to the secretary. If we are going to have the chat open, we need to have some standard of who’s deleting what. It’s up to whoever is deleting their own discretion. Why are we even saying anything about harrasment at the beginning of the meeting.
Katie T: I was just thinking one of the reasons why I would never be secretary is my brain can’t handle so many things at once. If we keep adding on these layers of tasks it can be disincentivizing for newcomers who might want to take on service commitments.
David: Its important that hosts and cohosts can be human and make human mistakes. We need more training on what is abuse and what isn’t. Having the chat on is an important function of late show and its freewheeling nature is important. we’re killing the weeds hopefully not the flowers.
Pablo reads Nicholas’s comment: “disruptions causing the meeting to become a hostile environment” is an incredibly subjective thing. There is not a real way of legislating around that. It necessarily has to be up to whoever is the host and co host on any given night.
Steven S: There’s times i’ve been wrong about deleting paragraphs of comments…there’s a lot of opinions..it sounds a like a group that elects trusted servants that they do not trust. Either the group is going to trust the people they are electing, or they change the rules of the meeting so that those people don’t have that power. I think the chat is fun, and is good for announcements, but maybe it’s time to turn the fucking chat off. At least it will be consistent and people won’t have to learn a bunch of stuff.
Jordan: I don’t think we should turn the chat completely off. A lot of important stuff happens in the chat. If the motion is to turn the chat off during speakers i guess thats fine. It is just one more thing for someone to do, and to mess up, it should just be on or off. If a host is not doing it right we can talk to them about that. A lot of helping newcomers happens int he chat.
Austin: This has been getting a lot of pressure, as a secretary, i feel like i’m being biased, i got one comment but not another, etc…for me personally it’s really overwhelming. I’m not trying to be biased, i’m trying to balance when to wait till things get out of hand, its anxiety inducing. Turning it off for the speaker makes sense, similar to an in person meeting, like common courtesy. It’s a headache and a half. Turning it off for the speaker is less of a headache.
Elein: I don’t think that removing us from the chat is any way is gonna help us feel more comfortable in the chat. I don’t have a problem with closing the chat during the speaker. The back and forth between people is very important to build community. Problems might arise, i don’t think anything should change. We need a way to deal with the fact that people are just wrong and disrupt the chat by deleting posts. one of the chats that was deleted was “eww” and it wasn’t directed at anyone.
Neil B: I just want to point out that it’s the cohosts job to monitor security during the meeting. We can take it out of the secretaries hands. the cohost has plenty of time to take care of that stuff. As an online meeting we don’t have the same opportunities for fellowship, the chat is an importan place where that happens. late show has always been spicy, i hope it continues to be spicy. A little contention is fine, it will all change in six months. We’re losing the character of the meting by taking the chat away.
Natalie: We have been having an issue in the chat. something needs to be done about that chat. there has been so much drama in the chat. There’s been issues not when the speaker is speaking. I want to retract my motion and make it just when the speaker is speaking. There’s more trusted servants that could be watching the chat and be cohosted.
David BGD: I amend the motion to say let’s shut off the chat for a small portion before and during the speaker. That is when the problem arose. Keep it on during people sharing. There’s nothing wrong with posting something saying ‘let’s keep it civil everyone.’
Steven S: There’s been several different occasions when people say it’s about deleting chat stuff ‘wrong.’ it sounds like the group wants to define exact rules for what can be said and what can’t be said. Maybe the meeting needs to turn off the chat until they decide those decisions.
Pablo: I am going to close discussion. And ask about a motion on the table, then second, then we vote.
motion to close the chat when the speaker is sharing
seconded by steven.
15 yes votes
oppsed:
1 opposed
abstentions:
none
geogia: I just like to chat.
Motion passes.
Does everyone know how to turn off the chat?
francis: Nope
Parking Lot Behavior:
David: Table this discussion for two weeks.
Natalie: Cohosts and Hosts are still deleting comments right?
Nicholas: Motion to add a clarifying message to the script.
“The secretary and co hosts are trusted servants who have volunteered their time to keep the meeting orderly and civil. Please keep this in mind, including when using the chat. The chat will be disabled when the nightly speaker is sharing. And remember that in moderating the meeting the hosts are necessarily reacting quickly and in real time so please understand that it’s nothing personal, it’s just business.”
Kristen KB: In other meetings they read that the chat will be closed
Nicholas: Formal motion to add this to the script:
The chat will be disabled when the nightly speaker is sharing. In moderating the meeting, the hosts are necessarily reacting quickly to keep the meeting orderly and civil. Please understand that it’s nothing personal.
seconded
voting:
Questions about whether it will be read AND posted or not.
New Motion new vote:
16 Yes
Opposed:
None
Motion passes.
Calls for new business:
Steven: Revisit allowing people to rename themselves.
David: Talk bout parking lot shit.
Madison: Making sure order of hands is still on the agenda.
Pablo: Responsibitliy statement is read. Meeting is closed.
August 2025 monthly biz meeting notes (part 1)
Pablo starts the meeting and reads the unity declaration.
Pablo reads the rules.
Kick it off with the GSR report: M2?
John M2.0: not a whole lot to report. i can pull up whatever i have, there’s a couple events. please circle back.
Pablo: If you’re looking to be of general service as alternate GSR, i haven’t been doing anything for it.
Next up, intergroup rep report:
Jess: What we have is bookstore hours will be extended, and seems they have been extended on the website. Also a new photocopier. Not a lot of exciting stuff happening. I can put the minutes in the chat.
Treasurer report, Steven:
We currently have 276.12 All the bills are paid, we paid the books 66.66 we restocked the entire chip inventory. We are a couple bucks below our prudent reserve which is perfect.
Pablo: Next up literature:
Jordan: Literature is good. Got paid 66.66 we’re a cult thanks.
Secretary check ins:
Monday Lovejoy: Everything’s going good, speakers are booked out for a month, we are doing things and all is good. We are cohesive and i’m grateful for my team.
Tuesday Brian: I’m getting the hang of things. I’ve getting a lot of help from BGD as far as getting speakers is concerned. Georgia and Nicholas are doing amazing in assisting with cohosting.
Pablo: Right on Brian. you’re calm under pressure.
Wednesday Pedro: Everything’s been great, there was one week where life was lifing and some people stepped up for me. Unfortunately i have to step down, because my trial date got moved to december. I can do this wednesday.
Thursday: Cora is not present.
Kristen: Thirst trap thursdays invites innuendo and it bothers me. And i don’t like it. Thirst trap has suggesting innuendo about inviting unwanted attention.
Friday: Steven checking in for Austin, friday is going well.
Saturday with Galen: Everything’s been going good. Last saturday we had some issues going on in the chat and wasn’t sure how to handle that. inappropriate things were being said. Sometimes the chat can be a distraction for the speaker when they are speaking.
Sunday Azrael: Brian: Pretty sure sundays are going good. David has his hand up:
David BGD: I am helping Azrael pick speakers on sundays. They are going smoothly but there has been a zestiness issue in the chat. This last sunday was particularly sharp. We need to discuss what happened this past sunday.
ML: Regarding sunday, I just want to mention that i’ve been in recovery a long time, and i didn’t like the satan theme so i stopped going. I’ve stopped telling people to go to late show because i don’t want newcomers to experience this. I’m uncomfortable with it and i”ve stopped sending people to the late show.
Birthday Chips, Katie T: Alls good.
Safety Chair Steven: A couple things to address. I want to remind folks that crosstalk is not allowed at this meeting, and that includes the Chat. The last week or so there’s been a lot of people starting arguments, commenting on peoples shares, i am guilty of it as well. As a group we have decided that if someone puts something in the chat commenting or criticizing how someone reads, or anything like this, just Delete the comment from the chat. We don’t want to have the Chat to have to be closed for good, but it is not a place to talk shit. We might need put this in new business, but if you are a host or cohost, and you see someone directly addressing someone else, or what someone else said, just delete the comment. that is our group conscience, to avoid harassment. Creating a hostile environment for someone by criticizing their share is not cool.
Natalie: I wasn’t sure as literature rep if i can delete comments.
Steven: YEs, anyone with host privileges can delete comments as per our group conscience.
David: I recognize that the parking lot is a free for all, but we must have rules of decorum for the meeting. The other day someone yelled my name and starting yelling a prayer in the religion of my birth.
Steven: As we have decided in group conscience, the parking lot is unregulated.
David: We should put that on new business because things are getting out of control.
Someone seconds this.
John M2: The district is getting information from various AA meetings about what kind of safety issues they are having. I want to bring bullet points to them about safety.
Pablo: That wraps up trusted servant reports. Next on the agenda is elections. Thursday night cohost and Wednesday night secretary. I have put in the chat the general guidelines. We do have a team approach.
Anyone looking for a service position and wants to volunteer?
Thursday Cohost , anyone want to nominate someone for cohost on thursday nights.
Natalie nominates Zest. YVHV is available.
Pablo: IF there are no other volunteers or nominations we go to Yuh Huh.
Wednesday Secretary
Lovejoy nominates benjamin.
benjamin declines.
Kamal nominates Tedi
Teddi: Thanks Kamal for nominating me but i don’t feel comfortable being of service to this meeting.
Katie T: I nominate kendra:
Kendra is not responding.
Kamal: I Nominate Debbie.
Katie T: I Nominate Erin
Erin Pass, thanks.
Steven Nominates Madison.
Madison declines.
Francis offers to cover until the next business meeting.
Pablo: Francis and I will work it out.
Pablo: Closing service positions for now and go to our housekeeping lists.
Meeting scripts. We have a script, we have a culture of adlibing stuff. What is our group conscience on changing the script. This is a discussion. What are doing about meeting scripts and staying true to it. We will discuss for 5 minutes.
Natalie: I don’t mind adlibing. I’m sure there’s a lot to be said about people being offended. We have a script, at the bare minimum we should be reading the script. As voted on by our group conscience.
Steven: I don’t like the what’s going on with the sunday script. I’m totally ok with changing the word god is no big deal, or substituting genders, but changing the actual language is not cool, we should stick with process of asking the group ahead of time if there is something to be changed, or just read what’s in the script.
Michelle: I am also extremely uncomfortable on sundays. I am into people changing the name of the nights, but this is the late show, and there’s never been themes of meetings, this is the late show. As far as the script goes, we have a script, we should be reading the script, if you can’t read the script you should not be a secretary. I also have people who are uncomfortable coming on sunday. Hail thyself is wildly inappropriate. It’s the equivalent of saying fuck you or something and it’s wildly offensive.
David: So first of all, we elected azrael knowing what we were doing. blah blah i never read the script for my literature announcement the late show has never been perfect, we’ve never said stick to the script. weve never said that. We decided as a group to let the individual secretaires choose their own themes. As far as aural this is his spirituality.. we did this.
Brian: I’m the cohost on sunday nights. i’ve heard from many people that the format of satanic sunday, we did vote him in, there comes a point in time when you gotta look at the bigger picture. If it’s making people uncomfortable and not want to come to the meetings on sunday, then it should be taken into consideration.
Kristina: This is not individuated. its not because its satanism, or thirst trap, or manic, its about us adhering to our traditions, our primary purpose is to carry the message to the alcoholic who still suffers. we have a right to be wrong. if this many people are coming forward its worth reconsidering the themes
Kamal: About Sunday, it doesn’t separate church and state. we don’t have Christian mondays, or jewish wednesdays, but we allow his cause it’s cute and niche. We have to separate AA from religious. The other days are non religious. The scariest thing when i came into aa was a christian freak telling me what to do, i can’t imagine a satanic freak telling me what to do.
Steven: I move we drop themes and stick to the script until the next business meeting.
Neil: Sunday seems like a normal meeting. I had to get past some of the phrases but, i’m just wondering if there is a sp[ecific thing we are discussing here.
Pablo: We are talking about dropping the themes, and sticking to the script.
Voting on the motion all those in favor:
18 vote yes
Opposed:
1
Abstain:
3 abstentions
Cain, do you want to express your minority opinion. It’s evan C. Personally, AA as a group has a diversity of opinions, not every meeting is meant to be for everybody, while certain things might detract people, it might attract other people. Because it might not align with the majority.
Has anyone changed their vote based on the minority opinion:
NO
The motion passes.
Steven: I will talk to azrael and will cover sunday if that violates his religious beliefs.
Pablo: Old Business
Literature reps: Should we post literature at the beginning and at the end of the meeting.
David: I always post it late so i say yes
Galen: I think it’s important, people don’t get the information if they come late.
Cici: Its important to get the information out at the end of the meeting. To reinforce to the newcomer that they belong here.
Steven offers to put it in the script.
Jordan: I don’t see why we wouldn’t do it. It couldn’t hurt, i support it.
Pablo types the motion …POst literature announcement twice during the meeting one early and one later.
Voting:
The Motion passes.
Pablo its 11:58. We’ll have to pick the rest up next time.
Anyone chairing a meeting soon: Evan is speaking at Dolphin Quest and will post the info in chat. Steven speaking saturday 8pm zoom meeting for teddi.
David: join us this coming sunday at 1pm in a zoom room for doing group inventory!
Kristina: isn’t the group inventory the responsibility of the GSR
Steven: We had a group conscious.
Pablo: New Business
Brian: Are we just dropping the themes, or are little adlibs ok
Dave and Steven: Ad libs are ok
Natalie: I appreciate how people are following the order of hands being raised.
LOvejoy: New business: Discussing safety parameters for inappropriate behavior in Parking Lot. Figuring out safety parameters for the chat. Figuring out an actually procedure for when things are flying off the handle.
Steven Motion to close
Meeting is closed with the responsibility prayer.
MEETING OVER
July 2025 monthly biz meeting notes
Pablo opens the meeting and reads the unity declaration and the rules for the meeting.
We are a month into our new trusted servants. We will do trusted servants check-ins.
Start with GSR report:
Pablo: We do not have a GSR for this month. John M2 is not here and Pablo is going to step out of the alternate GSR position.
Treasurer report. 551.45 in the bank. All the bills are paid. Waiting for the literature buyer, we are going to do a big pay out. We are slightly over the prudent reserve but that is ok, everything is good, bills are paid.
Literature: Jordan: This is the first month we didn’t have anyone get a book. So there is no invoice.
Fellowship coordinator: Cora: Nothing to report. There will be more when I have more sleep and art is on the walls.
Secretarires:
Monday: Lovejoy has checked in with everythings good.
Tuesday: We need a secretary for tuesday.
Wednesday: Nothing to report.
Thursday: Cora: Everything is going great.
Friday: Austin: Everything is going amazing.
Saturday: Galen: Everything has been good. A couple glitches but everything’s great.
Sunday: Azrael: BGD: Sunday has been going really well. I have been helping Azrael book speakers. We need a literature person though.
We need a literature person for sundays.
Pedro checks in for wednesdays, everything is going good.
Next is Birthday chip person, Katie T: Everything is good, i did order quite a few chips and i will forward steven the receipts tonight.
Safety Chair: Steven: Thanks for not being dicks to each other this month. Friendly reminder, i’m not the complaint department. If you don’t like the way the meeting is run, the place is the Business Meeting, and Pablo.
Okay, moving into service position elections.
We need to fill tuesday night secretary and sunday night literature.
Pablo reads the description of secretary, cohost and literature rep.
The group has been adopting a team approach, don’t be intimidated by finding speakers, maybe you can enlist.
Brian volunteers to be secretary Tuesday nights.
Francis nominates Brian. Seconded and Thirded.
Brian is now secretary on Tuesday nights!
Brian: Thank you
Next Sunday night literature rep:
Momma G throws her hat in to the ring.
Katie T Nominates Lily.
Momma G Recuses herself from the vote.
Lily: I have 2 years 8 months and i miss the late show zoom, i would like to come back and be part of. Literature would be great. I want to get back into service.
BGD point of information recuse means removing oneself from the ballot.
Pablo: Lily you are now the literature rep for Sunday nights.
Pablo: Raise your hand if you are in need of a service commitment. Going once going twice.
Pablo: Time out, am i allowed to make a housekeeping motion.
Steven: Housekeeping motion: We should update the zoom passwords for secretaries and hosts from time to time.
Pablo: All those opposed?
NO opposed.
The motion passes.
Pablo: We go now to Old Business.
Last meeting we talked about group inventory, whether to push that out to a later date.
Also, on old business: The order for hand raising/sharing, literature reps posting information twice, and announcing in script about how the fellowship is take what you want leave the rest.
The item on the table is date for group inventory, whether to push it forward.
Steven: Make Dave find somebody.
David: Maybe we should choose a date a little after labor day. We have the questions, we have to find someone to take the group inventory. Give people time to come back. So we can plan a proper group inventory a couple weeks after labor day. SO we can find someone who can not be a complete asshole.
Cora: Point of clarification: I was wondering, what is a group inventory?
Pablo: There is a link in the chat. Pablo reads the definition of a group inventory:
https://www.aa.org/sites/default/files/literature/P-16_0624.pdf
Page 29 Group Inventory
Madison: Point of information: How often does group inventory happen? Is it a full business meeting where we go through it question by question. Can we have the page 29 added to the lateshowonline.com. how long in between inventories?
Pablo: It is a seperate date, and is it moderated by separate person, a third party, to avoid bias.
Steven: This group has no set dates in-between inventories.
Steven: I move to nominate Dave to form a group to handle the group inventory.
David: I am happy to do what Steven said and take up the mantle.
Also, some groups don’t do group inventories at all, some don’t do them in one sitting, some groups do them in multiple sittings, some groups do 44 questions at once. Last time we did as one sitting, with one additional group to over it. I ask for help, for anyone interested.
Natalie: Im excited about this, i’ve heard a lot of conversations about this, i’m curious when did it last happen? When it happens, can we have a poll to save the date to make sure it happens?
Pablo: The last time it happened was 2021-2022. I remember putting on a small sample google poll of some of the inventory questions, and they said everything’s is great.
Steven. Motion to create an ad hoc committee, run by dave, to organize and coordinate our group inventory.
David seconds the motion.
All those In Favor:
13 Yes
All those opposed:
NONE
Abstaining:
NONE
MOTION PASSES
congratulations BGD thank you for your service.
David: Want to join us Natalie?
Natalie: Yes.
Next:
Steven: We should add a line to the script that says that the parking lot is take what you want and leave the rest. And unmoderated.
Natalie: I agree with the general idea, but is the parking lot truly Unmoderated? There is a host, no? If someone throws up nazi flags, aren’t they going to be kicked out?
BGD: On the one hand, it seems like overkill to announce this, but then again, we follow the Zoom terms of service in the parking lot. Theoretically, the zoom moderator could kick people out, but we do not arm that person with that ability. IF we are going to say anything, it should be not that “Its the wild west.” It’s not the wild west, we should say something like “Don’t be a jerk”
Steven: The point of what i wanted to put is that, we have a safety chair, and moderator, in the regular meeting. But in the parking lot, it IS the wild west. It’s like the parking lot outside of a meeting, those areas are not moderated. I don’t believe in policing peoples behavior period. But the point is to let people know that the parking lot is not going to be moderated.
Cora: I’m trying to think of it, after the meeting, what would do in person, like steven said, it would be like the Wild West, i understand why people have issues with the word moderator, i like the last wording that steven used “Please don’t have any expectations of the parking lot” It keeps it more casual and less structured, as the parking lot is unstructured.
Momma G: Our job in life is to help the newcomer, you wouldn’t behave this way in public, but it gets unsafe, as grown ups we have a choice in life.
Francis: I second what others have said, it is to protect the newcomer i believe the statement should be made however worded.
Natalie posts in the chat:
What about something like – “While the host will do their best to ensure an atmosphere of courtesy and respect in the parking lot, it is not a continuation of the meeting and will not be moderated by the safety chair” – to be read after the meeting closes.
David: I like what Natalie posted.
Steven: Motion to table till next month, and people bring samples of what to say and we vote on what we like.
Motion Is voted on, and Passes.
Pablo: Next old business is Order of Shares.
Madison: Some meetings hands are being called out of order. It brings resentment and a sense of favoritism. It can cause members to feel unseen or unvalued. It can be cliquish. We should be more consistent and fair, and serve the group as a whole.
Steven: Thanks. I think it should be discussed as a group. Traditionally, it has been secretaries choice. But on zoom, it seems to be a natural order of things. I don’t think it’s necessar4ily a bad idea to just go in order of hands raised. I like how we’ve been changing the time. But we should standardize the order.
Natalie: We should all be on the same page. I think it should be in order of hands being raised.
Cora: We should just do it however the fuck. I don’t think anyone should take shit personal. If people take it personal or cliquey.
David: I’m as guilty of this as the next person, there are two or three of us who raise our hands before anyone else. Sometimes, the secretary should have the choice to include.
Neil: It was the tradition of this meeting that the speaker chooses who speaks. I would like it to go back to that. I like that the secretary can choose newcomers first, or change the order.
Steven: New business: I think we should revisit the option of letting people rename themselves.
Natalie: Can we make enough time to discuss the raising of hands issue at the next meeting.
Steven: Point of clarification: The thing we tabled at this meeting should be the first thing discussed at the next meeting.
Madison: Should we discuss the literature issue that Galen asked about?
Pablo: We will discuss at the next meeting.
Steven: I’m chairing the Friday night young peoples meeting in Danville August 1 6:30
Natalie: I’m charing LnL on 7-7.
Steven: Motion to close.
Seconded.
Meeting is closed, responsibility statement read.
June 2025 monthly biz meeting notes
Meeting begins
Pablo reads Unity Statement
Establishes rules, point of information, point of order, please be respectful, one issue at a time, have patience, don’t repeat what others have said,
We’ll kick off with Trusted Servant Reports:
Start with John M2 GSR
John: Was sick and couldn’t go to the in person conference. Not a ton to report.
Inter group rep report: Jess
Jess: Puts report in the chat:
Intergroup rep. had motion: “East Bay Intergroup hire a special worker to serve as bookstore manager for
a period of six months.”. Coming up is getting a new copier
Treasurer: Steven
We have 500.72. all bills are paid and everything good. The meeting has been growing, and if we get past 100 people the bill will go up. But we are fine for now.
BGD point of information question for Steven, have we been making contributions to General Office?
Steven: Yes we made two contributions to the General Service Office, totalling $600
BGD: But not to the local offices?
Steven: No, we only contribute to the GSO, not to local meetings, since we are an online meeting.
Lit Buyer: Jordan
Literature is good. I put my email in the chat. Steven just paid me, we’re all good. If you have someone that wants literature, get their number, people don’t always answer emails.
Fellowship coordinator: Pablo says the service position is open for elections.
Pablo: We’ll get to it for elections. There is no sobriety recovery (requirement).
Evan: Point of Information about fellowship coordinator: isn’t there a business point about making this a rotating position?
Pablo: Yes, it is on the list. We will elect the person and then figure it out.
Secretary Check ins:
Lovejoy: All is well
Pepe:
Pedro: Introduces self
Cora: Nothing to check in with yet. I feel very prepared.
Austin: Think I’m good. happy to be of service.
Galen: I’m Still working on my computer issue, but i should be good for saturday. If i have to do it on my phone, can someone help me?
Pablo: Absolutely. Natalie K is an excellent resource.
Birthday Chip: Katie T
Katie: I think everything is good. I’m going to be doing a big order, so everything’s good.
Pablo:
Steven: Point of Order, safety c ommitee check in
Steven: 1. We do have a current banned member, Sam15. The group voted to have him take a break through september.
2. The trusted servants page is up on the website. it has information on how to use zoom controls. 3. I had a conversation with someone about DON’T CROSSTALK IN THE CHAT. 4. Do not contact steven about the 12:39 Random meeting, this is not that meeting, he is only safety chair for the Late Show.
Pablo: Let’s move on to service elections. I will start with Sunday night literature. Any nominations or volunteers?
Steven: What does that person do?
Pablo: Position Description: Makes announcements about the bookstore, connects newcomers to the literature buyer for free literature.
Jon: Do we really need a person for every night to do that job?
Steven: Yes
Jon: Seems like overkill.
Steven: Thats how meetings work.
Pablo: Jon are you available to do the literature position on sunday?
Jon: I am.
Pablo: Jon is now literature person for Sunday.
Now electing for secretary on Sunday. Pablo reads description.
Stevden: Nominates “Its just Dan”
“It’s Just Dan”: Not taking any new service commitments.
Jon nominates Madison, Madison is not available to take any new positions.
Austin: Nominates Brandon You Fuckers
Brandon You Fuckers does not respond.
BGD: Can we just make him the host without him knowing??
Pablo: Yellow Card for BGD
Austin Nominates Braden.
Braden: Can’t do it. Works at 4:30am monday.
Steven: I nominate CICI.
CICI: NOt avaible Sunday.
Evan: I nominate Azrael.
Azrael: For Satanic Sunday?
Pablo: I can’t tell if he’s available or not.
Steven: He’s checking with his Lower Power.
Cora: Its a spiritual program not a religious one, we should have him do it.
Pablo: Going once going twice. Azrael congratulations we have satanic Sundays
Its 11:31pm
Pablo: Now looking for Saturday Night Cohost. Reads description.
Steven: Nominates Eliseo:
Eliseo: I don’t think i follow into the sobriety requirement.
Steven: Motion to wave sobriety requirement.
BGD: Second
Pablo: Eliseo you are now the Saturday Cohost. I need your numbers and stuff, azrael. too.
Pablo: Now doing elections for Thursday Literature rep.
Braddon: I would rather be Friday Night Lit Rep
COra: I NOMinate CICI for thursday night Lit Rep.
Jordan: I have two positions, lit buyer, and wednesday night cohost, if anyone wants wednesday night cohost.
Pablo: Kendra do you want Wed. night cohost?
Debbie C: Were you talking wednesday cohost?
Pablo: Lets get back to thursday night lit rep: Congratulations Cici you are now in service.
CICI: Thank you
Pablo: Where the fuck am I? The fucking fellowship coordinator. Reads description. There is a 40 dollar budget. Open Mic, Game night.
Cora: Point of INFO: Can you have more than one service commitment?
Pablo: Yes
Cora: Ok I might be down.
Steven: Second.
Pablo: Congratulations Cora you are fellowship coordinator. Thanks, we’ll be in touch. Yay we filled all our service positions. Now we have to move on to some other business. we have housekeeping motions next.
Steven: It says in the script “east bay” can get a book…We decided a long time ago that anyone can get a book. I want to delete that shit.
Seconded by BGD and Others.
Motion passes.
Pepe: I like Chaos.
Pablo: On old business: There’s a lot of questions about fellowship night. We just hired a new person, so maybe this is irrelevant. Pastes into the chat:
Fellowship Night
can we have a dedicated night? should we expand guidelines?
secretaries should help?
fellowship coordinator monthly rotation / collaboration?
floor is open:
Evan: I was the person who talked about a monthly rotation. Allows people to not get burnt out on it, makes it more of a group project. Point of clarification. Is the budget per month? Yes it is per month. Fellowship coordinator should be encouraged to reach out.
Pepe: I agree. More people should be involved in fellowship night.
Francis: I think it should be in the script, and that it should be on the same night every month. How else are people going to know about it.
Cora: Yes i think there should be a dedicated night. Rather than secretaries helping, there should be something in the script about contacting the fellowship coordinator with ideas.
Evan: Motion to include date of fellowship night in the script.
Cora: And to include to contact the fellowship coordinator.
Pablo: Writes the motion in the chat:
Motion: to include date of fellowship night in the script
Also include to contact fellowship coordinator for ideas
Vote: Motion passes with 10 yay 0 nay 1 abstentia.
Pablo: Next up on old business: Group inventory for spring:
John: I have a whole format for it.
BGD: We have two to three weeks till the end of spring. I’m kind of thinking we’re not ready between now and two weeks for now. Motion: Can we decide to not have one till the end of summer.
Steven Motion to table group inventory till a later date.
BGD second.
Pablo: Don’t quote me on this, but John M2 i think you can just announce we are going to do the group inventory on a certain date, but…
John M2: I might do that.
Steven: Motion to postpone group inventory till later.
Further discussion of the motion, until it is 11:55 and…
Pablo: We must now table all motions.
Any items to pout on “new business”?
Steven: I would like to add a line to the script to clarify the following:
Fellowship after the meeting is unmoderated: take what you want and leave the rest.
Pablo: Noted for new business.
Madison: I would like to b ring up a group conscious on order of hands for shares.
Pablo: Noted for new business.
Galen: I think it would be helpful to post the literature information twice, once at the beginning one at the end.
Pablo: Got it for new business.
Pablo: Any announcements?
Last thing: Anyone speaking at a meeting soon?
Evan: Next wednesday i am speaking in persona at the late show in-person.
Braddon: I’m speaking at this meeting on monday the 30th.
Steven: I am speaking at Dr. Bobs nightmare some time in July.
Pablo: Its 11:59..
Motions to close
Pablo: We will close with the responsibility statement.
Statement read.
May 2025 monthly biz meeting was elections for 6 month service positions!
Appendix
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